Cottonwood Ranch Agronomy Corp Expectations for Suppliers’ and Subcontractors’ Conduct
Cottonwood Ranch Agronomy Corp works only with qualified suppliers and subcontractors who commit to deliver quality goods and services―on time safely and responsibly and within budget. Although quality, cost, and timeliness are important, we will not ask for and award purchase orders and subcontracts to suppliers and subcontractors that do not meet our standards for safety, ethics, conduct, and protection of human rights. Cottonwood Ranch Agronomy Corp is committed to the highest safety, ethical, and human rights standards in the industry, and we expect the same dedication from our supplier and subcontractor organizations.
Our suppliers and subcontractors must comply with all terms of the purchase order and/or subcontract and will immediately notify Cottonwood Ranch Agronomy Corp of any actual or potential violations. To the extent that the purchase order or subcontract does not contain specific requirements that append or modify the below, we expect our suppliers and subcontractors at all tiers of performance to commit to the following:
Compliance with Laws and Regulations
Our suppliers and subcontractors must be familiar with and follow all applicable laws and regulations at all times in the performance of the work. Our suppliers and subcontractors must also ensure that sub-suppliers and lower tier subcontractors give an identical representation in their subcontracts and purchase orders for any portion of the work. “Laws” include all applicable national, federal, state, and local laws, ordinances, and regulations of the United States of America and any other national or international laws with jurisdiction that cover the work. Of special note is following all laws with regard to the bribery of public officials and private sector employees, including without limitation, all provisions of the United States Foreign Corrupt Practices Act, and U.K. Bribery Act of 2010, and any amendments thereto.
Although Cottonwood Ranch Agronomy Corp is not a manufacturer and is a privately held company, we expect our suppliers to adhere to Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act, which aims to prohibit the use of conflict minerals (gold, tungsten, tantalum, and tin) from the Democratic Republic of the Congo or adjoining countries. Suppliers shall conduct due diligence to preclude the sales or installation of any materials or equipment that contain conflict minerals.
Cottonwood Ranch Agronomy Corp is an equal opportunity employer and employment decisions are made without regard to race, color, gender, age, religion, national origin, ancestry, physical or mental disability, veteran status, sexual orientation, gender identity, caste, and other grounds for discrimination prohibited by applicable law. Cottonwood Ranch Agronomy Corp expects that suppliers and subcontractors will have employment policies and practices that prohibit employment decisions being made with regard to any legally protected characteristics.
For work performed in the United States, and to the extent the supplier or subcontractor is not otherwise exempt, the suppliers and subcontractors must abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that the covered parties take affirmative action to employ and advance individuals in employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
Cottonwood Ranch Agronomy Corp is committed to the highest standards of ethical conduct and seeks to do business only with suppliers and subcontractors who share these values. We conduct our business transactions fairly, properly, and impartially and expect the same from our suppliers and subcontractors. Any conduct that fails to meet our standard of ethics, integrity, and responsible conduct may preclude suppliers and subcontractors from being invited to participate in a solicitation.
Cottonwood Ranch Agronomy Corp Public Human Trafficking and Anti-Slavery
Cottonwood Ranch Agronomy Corp is committed to respecting all human rights everywhere we operate, consistent with Cottonwood Ranch Agronomy Corp Vision, Values and Covenants and the spirit and intent of the United Nations Guiding Principles on Business and Human Rights. To that end, Cottonwood Ranch Agronomy Corp will not tolerate or condone any activities that support human trafficking, slavery, servitude, or forced or compulsory labor. We expect our suppliers and subcontractors to obey the laws that require them to treat workers fairly and provide a safe and healthy work environment. Cottonwood Ranch Agronomy Corp expects suppliers and subcontractors to adhere to these standards, and expects them to hold their own suppliers and subcontractors to the same standards. In addition, Cottonwood Ranch Agronomy Corp expects suppliers and subcontractors to:
- Employ workers at or above the applicable minimum age requirement.
- Maintain a workplace free from threats of violence, physical abuse, or other conduct that fails to respect the safety and dignity of a worker.
- Comply with applicable wage laws and, upon end of employment, pay for return transportation costs for workers recruited from outside the country.
- Not charge workers recruitment fees or utilize firms charging workers such fees, and not utilize fraudulent or misleading recruitment practices.
- Not withhold a worker’s passport or immigration documents.
- Provide workers a process for escalating and reporting concerns without retaliation.
We fully expect that our suppliers and subcontractors will ensure that sub-suppliers and sub-subcontractors give an identical representation in their subcontracts and purchase orders for the performed work.
Throughout the supply chain, our suppliers and subcontractors must comply with all applicable export and import laws and regulations, including the international sanctions programs administrated by the U.S. Department of Treasury as well as any other applicable government agency in the U.S. or abroad.
All suppliers and subcontractors must acknowledge that the U.S. Government, other country governments, and international organizations publish Restricted Parties Lists (“Lists”) that identify parties (such as known or suspected terrorists, money launderers, and drug traffickers) restricted from certain or all types of transactions. Our suppliers and subcontractors must review such Lists prior to initiating transactions with any sub-supplier or lower tier subcontractor, including financial institutions, for all or any portion of the goods or services to ensure such sub-supplier or subsubcontractor and any relevant owners are not identified on any applicable Lists.
Cottonwood Ranch Agronomy Corp has a “Zero Accidents” policy at its construction sites. Our suppliers and subcontractors must comply with the site safety requirements of each Cottonwood Ranch Agronomy Corp jobsite. At suppliers’ facilities, suppliers must operate facilities in a safe manner to protect Cottonwood Ranch Agronomy Corp personnel, its agents, and suppliers’ employees at all times. In all locations, suppliers and subcontractors must provide a safe environment in accordance with all applicable international and national laws, regulations, and standards.
Supply Chain Diversity
Cottonwood Ranch Agronomy Corp is committed to a diverse workforce and a diverse supply chain. Within the United States, our suppliers and subcontractors must assist Small, Disadvantaged, Women-Owned, Veteran-Owned, Service-Disabled Veteran-Owned, and HUB Zone Business concerns to obtain business opportunities by identifying and encouraging not just within their own company but also the sub-supplier and lower tier subcontractor companies to participate to the greatest extent possible, consistent with their qualifications, quality of work, and obligations as may be required by 48 CFR 52.219-9 (subcontracting plan regarding small business concerns). For all work regardless of locations, our suppliers and subcontractors must strive to identify, source, develop, and otherwise assist local suppliers and subcontractors in performance of the work.
We strive to lead the engineering and construction industry in designing and constructing facilities that are environmentally sound, are socially responsible, and leave a sustainable and positive impact on the local communities. We similarly expect our suppliers and subcontractors to develop work practices to adhere to safe work practices, mitigate adverse impact to the environment, develop local suppliers and subcontractors, and advance the economics of the local community.
Throughout the Supply Chain In addition to the above commitment, we expect our suppliers and subcontractors to secure the same commitment from lower tier suppliers and subcontractors. The above requirements are mandatory and reflect, in part, Cottonwood Ranch Agronomy Corp corporate values/ethos and social responsibility on such issues.